How To Successfully Manage Your Time

Adopting a calendar-based approach to time management improves productivity and gives you back the personal time we all seem to lose.

Why using a calendar is important

Routines can be formed, which can transform into enjoyable rituals and are excellent for ‘loading’ programs into your subconscious mind. Routines can be followed without consciously thinking - thereby reducing the effort and friction of the internal argument about whether or not you are doing the things you know you should be doing.

Goals become much more real, and achievable, when broken down into very specific actions with clear time allocated.

Momentum is like acceleration applied to achieving your goals. Scheduling just 30 minutes of a task you dislike will get you going and make progress that when tracked, using your calendar, will sustain motivation over longer periods.

Integrity comes from being accountable to yourself and your own vision, there is no point choosing to lose weight then chowing down on a cake, calendars can help you plan, and record how well you align to the highest version of yourself and the actions you commit to.

Wasted time is significantly reduced as you slot little tasks into downtime, schedule learning for while you are waiting and generally prune out any actions which aren’t in alignment with your vision. We don’t plan to waste time, we waste time when we don’t plan!

How to Strategically Schedule and Manage Time


List every ongoing task, project, goal, commitment, chore.

Groups items together into categories to batch into small groups of tasks and prioritize consciously -how important is each theme to you (not to your boss/partner/mom)?


Why do you want to complete the tasks with the priority you chose?

Then, decide how long each task will take and break it down into 30-minute blocks. Remember to   take some breaks in between to keep your productivity levels up! Track your progress to see how long tasks actually take and adapt your calendar accordingly.


Schedule the best time of day for you to complete each type of task.

Find the tasks not completed, understand why and update your approach to them. It's not a test, there is no fail, decide what’s not working and adapt.

Digital calendars, like Google Calendar, will set up recurring tasks, add colors for clarity, create reminders and share information with selected contacts. Combine a journal, to do list and you’ve created your own productivity tool.

But, if you want to automate your planning and let your own data define the best time of day to exercise, work, learn and sleep, we’ve got you covered. Signup for the Basis early access and let’s automate your calendar to free up time for the activities you really want to do.

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